The Budget Management and Budget Execution Module allows you to manage the planned budget electronically and track it at chapter / subchapter / paragraph and article / paragraph level. Execution of projects and investments made within an unit can be tracked for each source of financing.
The Budget Management module aims to produce budget variants that contain all annexes and have individualized information for the validity period, date of creation, user who created the version, the advocacy person, the motivation to change the budget structure, the state of the structure.
When drafting budget variants, the analysis module and the budget forecast are linked with priorities, calculation parameters, working hypotheses, statistical data with similar projects (forecasts of time values), etc.
The Budget Management Subsystem and Budget Execution aims at planning and tracking budget values, developing budget and multi-year budget variants, and forecasting revenue and expenditure forecasts.
The specific objectives of the Budget Management module are:
1 Budget planning and follow-up, depending on the definition of the functional and economic classification and the budget planning by types of budgets, taking into account the organizational structure for which the budget is defined (by the secondary or tertiary credit instructors);
2 Breakdown by activity of the consolidated budget at the institution level within the organizational structure, budget versioning to preserve the historical value of the budget and the possibility of using drafts until the approval of a budget rectification;
3 Elaboration of budget variants and multiannual budgets;
4 Income and expenditure forecasts for managing budget execution by providing "decision support and analysis" type information for the management department of the Institution that allow, based on data gathered in the system, to predict the evolution of certain indicators, depending on various parameters;
5 Update execution account statement, expense breakdown, balance sheet as specified by M.F., addendum generator;
6 Import data from accounting and generating financial statements provided by law
7 Export data from the report into the M.F.
The application exchanges data with the Financial Accounting module.
The main features of the Financial Accounting module are:
Budgeting by budget type;
Defining the functional and economic classification by budget types;
The organizational structure for which the budget is defined is taken into account by the secondary or tertiary credit instructors;
The consolidated budget at the Institution level can be broken down by activities (within the organizational structure per unit, and within it per objective), allowing the history of its values to be kept according to the budget version;
The possibility of drawing up budgetary rectifications in the form of a new budget version, as well as of multi-annual budgets;
For each version of the structure, the following features are available:
- Its period of validity;
- Date of creation, the user who created the version and department it belongs to;
- The date of approval, the endorsered user, the function and department of which it is a member;
- The motivation to change the budget structure, following the specific states of the structure and the act / acts underlying the approval.
Updating by the user of forms and calculation formulas for the budget and detailing expenditure as specified by the Ministry of Finance;
Calculate initial and quarterly budget appropriations for:
- own activity;
- subordinate units;
- respecting the rules of quarterly and functional and economic classification.
Calculate the difference between the rectification of budget provisions.
Calculation of execution account and calculation of expenses by direct reference to financial-accounting data.